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Manage your vendors, process RFQs, establish contracts and enforce procurement policies.

NetSuite’s manufacturing functionality can be configured in three different ways, depending on how much control and influence is required in the production process. The work order is typically the main control document for manufacturers, but NetSuite also offers the ability to work in an environment without work orders, which is often advantageous for those following lean principals. NetSuite’s advanced manufacturing module offers the ability to manufacture in batches with automatic batch creation, full traceability, production control and scheduling

Features

Vendor Management

CRM was one of the pillars that NetSuite was built on and those key features also apply to the ability to manage vendor relations. Vendors can be easily onboarded and then audited on a regular basis using workflows. Every transaction is tracked, analyzed and then included in the vendor scorecard, letting users easily keep track of vendor performance. The vendor portal is an additional free feature that allows users to quickly and easily collaborate on current and future projects.

Key Capabilities:
  • Centralized vendor management
  • Free collaboration portals
  • Vendor scorecard

Request For Quote

Gathering quotes for new items or updating pricing on existing quotes can be time consuming and complicated. NetSuite’s RFQ feature allows users to easily manage everything from one screen. This includes: gathering requirements, selecting vendors, communicating specifications, receiving bids and updating pricing. Once the vendor is selected, all information is automatically updated in the vendor and item records. Users can also create purchasing contracts and workflows can be utilized where approvals are required.

Key Capabilities:
  • Track multiple vendors
  • Flexible pricing scenarios
  • Track terms and conditions

Purchase Contracts

Establishing commercial terms and ensuring compliance is a critical part of maintaining a business’s cost control. NetSuite allows users to do this using our purchasing contracts feature. Contracts can be established manually or automatically from the RFQ process and can also be created for future dates with automatic activation. Minimum and maximum spend can be defined, and NetSuite also keeps track of the total amounts purchased, billed and received.

Key Capabilities:
  • Ensure commercial compliance
  • Updated automatically from transactions
  • Automatically created from RFQ’s

Blanket PO’s

While purchasing contracts manage the commercial nature of vendor relationships, blanket POs allow users to establish and track specific delivery schedules. When used in conjunction with purchasing contracts, blanket POs allow complete control over when to receive products and how much the business as agreed to pay for them.

Key Capabilities:
  • Enter and track delivery schedules
  • Updated automatically from transactions
  • Reduced workload for your buyers
  • Business requirements: The ERP system should meet your organization’s business needs and align with your operational processes.
  • Scalability: The system should be scalable to meet your organization’s future needs, including growth, expansion, and changing business requirements.
  • Customization: The system should allow for customization to meet specific business needs and integrate with other systems.
  • Integration: The ERP system should integrate with other systems and applications your organization uses, such as CRM, HR, accounting, and inventory management.
  • Ease of use: The system should be user-friendly and easy to use, reducing training costs and ensuring a smooth transition for employees.
  • Cost: Consider the total cost of ownership, including licensing, implementation, training, and ongoing maintenance costs.
  • Security: The ERP system should have robust security features to protect sensitive data and prevent unauthorized access.
    Vendor reputation: Choose a reputable vendor with a proven track record of delivering quality ERP systems and excellent customer support.
  • Support & maintenance: The vendor should offer reliable support and maintenance services to ensure smooth system operation and minimize downtime.
  • Industry-specific features: The ERP system should have industry-specific features that meet your needs, such as compliance with regulatory requirements or specific reporting capabilities.
  • Experience and expertise: Choose a vendor with a proven track record of delivering successful ERP implementations. Look for reviews, case studies, and references to evaluate the vendor’s experience and expertise.
  • Project management methodology: Check their project management approach and see how they manage risks, issues, and change requests.
  • Team composition: Ensure the vendor has the right team composition to deliver successful implementation, with skilled and experienced members having diverse expertise like functional, technical, and project management.
  • Customization capabilities: The vendor should have customization capabilities to meet your specific business needs and integrate with other systems.
  • Cost: Consider the vendor’s pricing structure, including implementation, training, and ongoing maintenance costs.
  • Training and support: Check their training and support processes and see how they will help you and your employees throughout the implementation and beyond.
  • Change management expertise: The vendor should have experience in change management, ensuring your organization can adopt the new system smoothly and efficiently.
  • Communication and collaboration: The vendor should have open and transparent communication channels and foster collaboration between their team and your organization.
  • Data security: The vendor should have robust security features to protect sensitive data and prevent unauthorized access.
  • Scalability: The vendor should have the capabilities to scale the system to meet your organization’s future needs, including growth, expansion, and changing business requirements